6 Tips on How to Host An Online Meeting Like a Pro

By Resty Grey

Leave a Lasting Impression on Your Guests and Make Your Meetings Memorable

Online meetings make business life much more convenient. When you’re strapped for time and colleagues work in different offices, an online meeting saves everyone the hassle of making the effort of meeting in person. What’s more, it’s even easier to stay connected with global partners when using an online conferencing platform. With more online meetings happening each day, coming off as an expert is becoming increasingly important in leaving a lasting impression on leads, clients and colleagues. We’ve come up with six tips for hosting an online meeting so you can come off as a professional and make your conferences more memorable. 

  1. Have an Agenda
  2. Use a Reliable Network
  3. Share Something Valuable
  4. Make Your Information Relevant
  5. Engage Shorter Meetings with Supplemental Content
  6. Send a Follow-Up Email

1. Have an Agenda

Going into a meeting without an agenda is like joining a marathon without running shoes; you can definitely make it to the finish line, but it will be a very painful journey. 

To avoid hiccups, you’ll want to come up with a game plan so you don’t fumble a few steps from the end zone. 

Choose talking points and schedule them in relation to how much time you want to spend on the topic during the meeting. These numbers may not be exact, but it provides a rough estimate of how much time you should spend on any given topic. 

You’ll also want to send that agenda to your attendees prior to your meeting so guests can start brainstorming before your team gets together.

2. Use a Reliable Network

“What was that? You were breaking up.” 

People hate having to re-explain complex ideas over a bad connection. Not only does it make it harder to get your information across to your audience, it makes for an all-together bad experience for the hosts and guests. 

Use a reliable network that supports high definition audio and video. Working with a platform that supports a strong connection makes online meetings as efficient as possible.

3. Share Something Valuable

Hosting a meeting just because you have it scheduled on your calendar isn’t a good reason to host a meeting. 

Every meeting should have a purpose. Whether it’s to update the team, present new data or provide feedback, each of your meetings should always have an underlying reason or motive behind it. 

Are you looking to keep everyone updated each week about initiatives between team members? Then a weekly online meeting maybe your best option for keeping your workflow, and the workflow of your team, as efficient as possible.

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